Submissions

If you wish to make a comment or an objection to a development proposal you will need to make a submission to the City of Parramatta by post or email. You must include your full name, phone number and address, the relevant Development Application (DA) number and the site address.

If your submission is an objection to a proposal, your reasons should be clearly provided. Make sure that you keep your letter relevant to the specific proposal. 

Petitions may also be used for submissions provided they contain the same details mentioned above.

The City must consider all issues raised within any submission before making a decision regarding DA's.

Issues raised in the submission are of primary importance. The number of submissions received in response to a DA has no bearing on the outcome of the application.

Acknowledgement

When you send us your submission, we'll acknowledge your submission in writing. For petitions the head petitioner will be sent an acknowledgement letter to share with the co-signatories. 

Individual households represent one objection to a DA regardless of each objection received or signatures provided for that household.

Privacy

Your submission is not kept confidential and may appear in documentation available to the general public. We release submissions when a request is made in accordance with privacy laws and the relevant provisions under the Government Information (Public Access) Act 2009.

When we do release a submission by law, your submission including your name and address may be made available. Should you wish to have this information withheld, please let us know in your submission. 

Submissions received will not be made available on the City of Parramatta website.

Assessments 

To make a determination on a DA, the City of Parramatta takes into account matters such as:

  • relevant planning instruments and codes
  • the likely impacts of the development
  • the suitability of the site
  • all submissions 
  • the public interest.

City of Parramatta is obliged to consider all DAs within a legal framework established by the Environmental Planning and Assessment Act 1979 and related documents including the relevant State Planning Policies, Local Environmental Plans and Development Control Plans. These frameworks provide landowners certain entitlements. For example, landowners may build residential flats on zoned land provided criteria specified in the planning documents are met.

Decisions

Our planning officers determine the majority of DAs under the delegated authority of the City of Parramatta when there are no submissions. 

A panel of senior staff determine DAs with 10 or less objections and consider all relevant submissions. A letter is provided to all those who made a submission explaining the reasons for the decision. 

DAs with more than 10 submissions are determined by the Independent Hearing and Assessment Panel (IHAP). If the application is scheduled to be determined by IHAP, all those who prepared a submission will be contacted and advised of the meeting date and time. You can request to address the IHAP at the meeting. 

IHAP generally meets to determine DAs on the 3rd Tuesday of each month at 3.30pm. Meetings are held at City of Parramatta's Rydalmere Operations Centre and the public is welcome to attend. 

disclosure  requirements

Gifts and donations given to City of Parramatta councillors or to employees of the City, must be disclosed by law when you lodge a DA or a public submission objecting to or in support of a DA. This also applies if you lodge a planning application and/or submission to the Minister or the Director General. 

Download the form below and attach it to your planning application or submission. 

 

Get updates 

You can track the progress of an application online via My Development Portal. You can also call and speak with our Development Unit on 9806 5600.

We may contact you for further clarification of matters raised in your submission or to advise you that the application is being referred to Council for determination.

Following the determination of an application, we'll notify everyone who made a submission regarding the decision.

How to prepare a submission

  1. Give your submission a title

    This helps us organise the numerous submissions received. If your submission is about a DA, include the Application Number and site address. You can find these details on the ‘notice’ and other correspondence from City of Parramatta to you, or by looking up the details on My Development.

    e.g. Submission on the proposed development at 1 Jones Street, Suburb, DA 4/2016.
     

  2. State your support or opposition as specifically as possible
    e.g. I oppose the proposed height of three storeys because it will overshadow my garden.
     

  3. Outline why you support or oppose certain aspects

    e.g. I think the height of the proposed development is excessive as it would block sunlight and breezes to neighbouring properties.

    The proposed development is needed as there is currently insufficient housing for older people, which means locals have to move out of the neighbourhood when they retire.
     

  4. State any specific changes you would like made to the draft plan or development proposal

    e.g. The proposal should be reduced in scale and set back further from the rear boundary as this part of the proposal is directly adjacent to my bedroom.
     

  5. Sign and date the submission

    Include your name and address. Phone number and email addresses are optional. If more than one person signs the submission, make sure to include all names and addresses.
     

  6. Send you submission to City of Parramatta
    Submissions need to be received before the end of the public consultation period. You can make a submission via email or post. 
    e: council@cityofparramatta.nsw.gov.au 
    m: PO Box 32, Parramatta NSW 2124

making a submission at an IHAP meeting

If you have made a submission to a DA that is being considered by the IHAP you will receive a letter inviting you to attend the meeting. If you wish to speak or address the panel you need to request this in writing by 12 noon the day prior to the meeting. Please complete a Request to speak at the meeting form and email it to ihap@cityofparramatta.nsw.gov.au  

Tips for making the most of your submission:

  • address the chair, be polite and respectful to members of the panel, other attendees and the council staff 
  • you have 3 minutes to make your submission, be concise and emphasise your key points 
  • focus on how the proposed development might affect you
  • avoid repeating someone else's points
  • if a proposed development doesn't comply with certain planning rules (such as the height of the building), rather than talking about the non-compliance explain to the panel how it will affect you.
  • talk about what you would like the panel to do or how the development could be changed to address your concerns
  • if you are part of a group with similar issues, get together before the meeting and organise who will say what to make the most of everyone’s 3 minutes.